Records Management Milwaukee | Concurrency, Inc.

[As is the case with our 8 things series, the opinions expressed in the 5 myths guest columns are those of the guest contributor and not necessarily mine or AIIM's. This guest post is by Northern Light's CEO C. David Seuss. As usual, contra perspectives welcome.] Myth #1 — SharePoint was not developed by a secret team of Microsoft Tribbles. Reality — Actually, I believe it was. Many companies today are discovering that SharePoint has led to a rapid and uncontrolled spawning of user-created portals, just like that cute but pesky first pair of tribbles that spawned so many offspring so quickly that they almost overwhelmed the starship Enterprise. I have heard many companies report to their astonishment that after deploying SharePoint they had thousands of SharePoint sites thrown up by employees. One company recently told me, as they tried to work through a degree of shock that suggested the need for professional therapeutic intervention, that they had determined just that morning that there were 30,000 SharePoint sites on their network. Surely a team of programming tribbles produced such an application. Myth #2 — You can share stuff with SharePoint. Reality — You cry out, “How can this be a…

A primary goal in the specification of CMIS is to protect past investments of both customers and software vendors. This will not lead to technological perfection but will help customers to unlock the hidden value of information by breaking down the information silos.

While document management solutions on the market today deliver a host of benefits related to efficiency and productivity to businesses of all sizes and in all industries, many misconceptions about the technology still remain. Below are five document management myths, along with some helpful insight to help dispel these common misunderstandings.

[Note: The opinions expressed in our 5 myths columns are those of the author.] Myth # 1 – We won’t save that much time or money if we cut paper out of our business processes. Reality: Time is money! Organizations that effectively use their workforce, technology and innovation can improve customer service, decision making and quality of goods and service. Leveraging an ECM solution can drastically cut the time it takes to get work done, freeing employees to focus on more important, revenue-generating or core organizational activities. In addition, hundreds of filing cabinets and offsite document storage make finding a specific document more difficult than it should be. White Memorial Medical Center in Los Angeles is saving approximately $100,000 in offsite document storage costs per year with an ECM solution. The cost of transferring paper files to and from the storage facility, and of moving hard copy charts throughout the hospital, has been reduced by nearly $20,000 per year. Myth #2 – The ROI for ECM systems is mostly about reducing paper consumption. Reality: Many ECM implementations get their initial ROI from paper reduction. But, ongoing savings related to automating processes, resulting in reduced labor costs, and improved efficiency and…